10 Invoicing Tools For Small Business Owners, Startups, and Freelancers
Getting paid is a core aspect of your business.
That might sound obvious, but moving cash from a client’s bank account to your own is often more complex than many new entrepreneurs realize. Thankfully, there is no shortage of companies making the process of invoicing and receiving payment easier, whether you’re a freelancer, startup founder, or small business owner.
These services allow you to schedule and send professional invoices, and offer various options in terms of payment methods, helping you get paid quickly and maintain that steady cash flow you need.
While there are many accounting, invoicing, and payment processing companies, there are fewer companies that offer a wide range of these services in one platform—let alone for free. Here’s a roundup of 10 online invoicing tools with free options that can fit the bill and your budget:
Due is a payments solution company that offers time tracking, customizable estimates and invoice templates, over 100 currency and language options, a database to store client and staff information, document attachment, and email and website embedded invoices with option to pay directly. Unlimited invoices, clients and time tracking. It offers integration with Paypal as well as several other companies.
Additionally, Due offers a free digital wallet feature and ACH payments as well as domestic and international payment processing. You can send unlimited professional invoices per month for free and enjoy a low flat-rate transaction payments fee of 2.7% for credit card processing, including international payments. They even offer payment processing so you can control all your business processing in one location.
With multiple plans, the free plan is generous with 15 clients, 15 invoices, 7 subscriptions, and 30 estimates per month plus two invoice layouts. With this free online invoice tool, you get access to features like estimates, recurring invoices, time tracking, expense and income tracking, multiple tax settings, document attachments, saved items, security features and invoice templates. You can speed up your client payments by integrating eWay, Paymate, Authorize.net or PayPal.
CitrusDB is an open source customer service and billing software. If you are technically inclined, you can use and contribute to the process of improving this online invoice service without having to pay to use it. CitrusDB offers a customer service database, service management functionality, a billing system for printing and emailing invoices, credit card batch capabilities, multiple languages and all types of customization. It can also be integrated with various payment processing tools.
Xero is an online account software alternative to Quickbooks. They offer a very intuitive invoicing feature for small businesses as well as several other accounting features. Xero makes it easy to get a real time view of the cashflow of your small to medium sized business.
Invoicera is a popular online invoice and payments tool among freelancers for the number of features and ability to enjoy it free for up to three clients. It delivers online estimates and invoices, time tracking, free invoice templates, subscription billing, and multiple currencies. Invoicera provides you with a dashboard that lets you see and manage expenses, finances, projects, staff, tasks and clients in one location. Its payment integration tools include Authorize.net and PayPal.
Once known as Curdbee, Hiveage is a fast, free, and effective online estimate, invoice, billing and payments tool. The standard account is free and comes with numerous features, such as unlimited invoices and customers, multiple currency support, and PayPal Standard integration. Other features can be added for a low-cost premium account with Hiveage, such as mileage, expense, and time tracking as well as subscription and auto billing, financial reports, and the ability to oversee the billing and payments for multiple teams and businesses. Other payment processing systems can be integrated within the premium account like Stripe and 2Checkout.
FreshBooks still offers a 30-day free trial but now charges for its smallest service plan that gets you all the features for up to five clients. There are significant features to enjoy for this low-cost price, including customized quotes, estimates, and invoices as well as the ability to print, download a PDF, or email your invoices. You will also know when clients open your invoices. Other benefits include time tracking, expense capture, the ability to add receipts to an invoice, and recurring invoices. You can accept credit cards on invoices through payment processing capability with PayPal, Stripe, or Authorize.net integration.
8. Inspire Pay
Made for small businesses, freelancers, and individuals, Inspire Pay is a fast and basic way to get paid. You simply create a custom payment page, share the custom URL for that page with your client, and receive your funds. You can customize and brand your payments page and then share it via text, email, Twitter or Facebook. Payment methods include Authorize.net, PayPal, Dwolla, Sage Payment Solutions, Inspire Commerce, American Express, Mastercard or Visa. All you pay is a transaction fee for each payment. Otherwise, it’s completely free.
While not free, they do offer a low-cost monthly option of $19 per month that allows you to control your accounts receivable or accounts payable function. It comes with unlimited document storage, import and export of data, payment support, and a Business Payments Network that allows you to connect and collaborate with customers and vendors. They do charge extra to send your invoices for you and also have a menu of add-on services that each add to the monthly fee you would pay to use their invoicing and payments platform.
Although it is not free, Quickbooks Online is an affordable solution for access to a complete invoicing, payment processing, and bookkeeping tool. Regularly priced at $12.95 per month for the cheapest plan, the company often offers promotional discounts or a lower price when paying for a year upfront. You will be able to track expenses and revenues, create and send estimates and invoices, and synch your bank account for easy payment. Quickbooks Online also has other payment processing integration as well as works on mobile platforms through its app.
Take Control of Your Payment Speed
Most of these company options mentioned here, you can use on a trial basis to determine which one fits your comfort level and business size. Get started now on changing how fast you can get paid with these online invoicing and payment processing tools.